Committee Roles
According to the club's constitution, the role of each committee position is as follows:
President
President
- Preside as chair over committee meetings and General Meetings.
- Attend meetings of the Clubs & Societies Council, vote in the interests of the club, and report outcomes to the committee.
- Co-ordinate the activities of the committee.
- Represent the club, and act as its spokesperson, to the Clubs & Societies Council, MSA, the University and other bodies, as appropriate.
- Submit reports to committee meetings, as appropriate.
- Submit an annual report to the AGM.
- Attend committee meetings and General Meetings.
- Preside as chair over committee meetings and General Meetings in the absence of the President.
- Assist the President in his/her duties.
- Perform the duties of the President if that office is vacant.
- Perform other duties, as the committee may resolve.
- Attend committee meetings and General Meetings.
- Keep the club's financial books in order, in accordance with the requirements of the Clubs & Societies Council.
- Prepare a club budget, at least annually.
- Collect and bank all income in the club's bank account.
- Prepare the club's financial books for audit, semi-annually.
- Submit a financial report to the AGM.
- Liaise with the Clubs & Societies Council on any financial requirements.
- Attend committee meetings and General Meetings
- Assist the Treasurer in her/his duties
- Perform the duties of the Treasurer if that office is vacant.
- Attend committee meetings and General Meetings.
- Prepare agendas and minutes, and serve notice as prescribed, for General Meetings and committee meetings.
- Act as Returning Officer for club elections, as appropriate.
- Ensure that an up-to-date membership register is maintained.
- Regularly check the club's mail box and electronic mail account, supplied by the Clubs & Societies Council, for incoming correspondence.
- Ensure that inwards and outwards correspondence for the club is handled correctly and in a timely manner.
- Submit an annual report to the AGM.
- Attend committee meetings and General Meetings.
- Select anime to be screened at events, in consultation with the rest of the committee.
- Keep up to date with new anime series and ensure their exposure to members in weekly screenings.
- Oversee the use of audio-visual equipment during events.
- Attend committee meetings and General Meetings.
- Oversee the use of social media.
- Oversee the dispatch of weekly digital newsletters.
- Attend committee meetings and General Meetings.
- Liaise with current sponsors.
- Promote sponsors through events and social media.
- Seek potential future sponsors.
- Attend committee meetings and General Meetings.
- Create promotional images for the club.
- Provide images to be used in social media and weekly digital newsletters.
- Maintain and update the club website.
